① Direct Ιnput: When you want to enter a FOC order by assigning one sold-to party and one ship-to party, select Direct Ιnput.

② Sales Organization: Enter the sales organization (affiliate) concerned. AmorePacific (1100).

③ Sales order type: Enter the sales order type to create an order. (FOC: ZFA1)

④ Order reason: Enter the reason for SO.

• The order reasons F01 - F07 are for FOC directly provided to customer, which is posted as direct cost and internal organization cannot be designated as ship-to party. (You can only assign customer to ship-to party.)
• For the order reasons F0A - F0J, you can register FOC to both international organization and customer and it is posted as indirect cost based on the cost center entered.

⑤ Usage: Enter the detailed usage for the FOC order reason concerned.

• Appendix (last page): Code table per FOC type

[Execution Screen] Enter the material subject to FOC.

① Enter the sold-to party, ship-to party and fund center.

-Sold-to party: The organization to which the corresponding FOC result belongs. (Enter the S code of FOC supply department/team.)

-Ship-to party: The code of customer or organization to which the corresponding FOC item is delivered.

-Fund center: The code of organization which uses the budget of the corresponding FOC.

-Cost center: The code of organization to which the corresponding FOC cost belongs. (cost center)

* For order reasons F01 - F07, the team to which corresponding ship-to party belongs is automatically assigned to the cost center and the cost is posted accordingly, so the user doesn’t have to enter the cost center.

* For order reasons F0A - F0J, you must assign the cost center to set the team to which the corresponding FOC cost belongs so that the cost is distributed.

-WBS Element: A type of classification item which is attributed per major task of each organization. It is a factor used similarly as commitment item. You can attribute the budget per WBS factor and analyze the task progress.

② Enter the material subject to FOC and the order quantity.

③ The plant/storage location are automatically determined when entering the storage location and the user can change them when necessary. (But you should change the plant and the storage location only when it is discussed with logistics in advance.)

④ Scale Oty : The order unit by which each material can be ordered is displayed. If it isn’t a possible order unit, an error occurs. (*Scale Qty management: For regular product, it is managed in ZSD10090, for promotion, TA unit is automatically assigned.)

⑤ Budget to be used: You can check the planned budget to be used per material after entering the material and execute [Simulation]. You can also check the total amount of used budget for the corresponding order by calculating the sum via SAP function.

⑥ Commitment item (CI): You can check the commitment item to which the budget per material of the FOC order concerned is applied. (Budget assignment unit which classifies FOC transaction)

⑦ Remain budget: You can check the remaining amount of the corresponding fund center per commitment item at the current point in time.

⑧ Budget to be used : Before the FOC order is confirmed, Internal price x Order quantity is calculated and the planned amount to which the budget will be applied is displayed.

⑨ Budget price: Mark the price required for FOC orders for the relevant material.

⑩ Remark: Enter the Remark field which will be printed on the Statement of Transaction. Aside from the entered details, it is possible to check on the Approval Due List (ZSD10060), and Display Sales Orders (ZSD10030), when getting approval for APON.

[Execution Screen] Enter the material subject to FOC and carry out [Simulation].

① Execute [Simulation] after entering the FOC order. The simulation is used to check in advance basic errors and amount factors such as budget of the order concerned.

② Budget to be used: When the simulation is executed, the expected amount on which the budget will be reflected is displayed per material.

③ Quantity to be confirmed: Once the simulation is carried out, you can check the planned quantity to be confirmed per material.

④ Execute [Save] to create the FOC order.

[Result Screen] FOC order creation is completed.

① You can see that the FOC order is created and the sales document (order number) is created.

② After the order is created, you can check the confirmed quantity.

③ In the Remaining Budget field, the remaining budget of fund center at the time of the first entry is displayed.

• After the FOC order, you can check the budget used per month and the remaining amount through the separate budget report. (ZFM04000)

When you register FOC to numerous customers for one material, you can use the [Direct input (based on material)] function.

① If you select ZFA1(FOC Order) among sales order types, ② Direct input (material) is activated.

[Execution Screen]Enter the target FOC material/fund center/sold-to party/ship-to party.

① Enter the material code and the fund center.

② Enter the code of sold-to party and ship-to party, and the order quantity. (Excel file copy& paste is possible.) In this case, the plant and the storage location are automatically assigned and users can modify them. (The discussion with logistics is needed.)

③ When you execute [Save] after carrying out the simulation, FOC order is created.

[Result Screen] FOC order creation is completed.

You can see that the FOC order and the sales document number are created.

• You can also check the confirmed quantity after FOC order is created.

① Select [Upload] to upload the FOC order.

② Download the FOC upload format.

③ Select the order type info (sales organization, sales order type, order reason, usage).

④ If there are many order reasons, you can upload them at once by using [Mass FOC Order Creation]. When you select [Mass FOC Order Creation] and download the format, you can download the format which allows you to register FOC for numerous order reasons.

⑤ Enter the details for FOC in the Excel format and attach the file.

[Excel format for FOC registration ①]

① Enter the sold-to party, material/quantity information.

② The plant and the storage location are optional and if you don’t enter them, they are automatically assigned. But if changes in the plant/storage location are discussed with logistics in advance, users can directly enter and assign them.

③ Enter the ship-to party information.

④ Enter the fund center information which will use the budget for FOC.

⑤ For FOC reasons F01 - F07, the team to which corresponding customer belongs is automatically assigned to the cost center. For FOC reasons F0A - F0J, users should directly enter the cost center where the cost will be posted.

⑥ Sales employee ID: Enter the employee number of the PIC of sales of the corresponding customer so that you can set the filter when requesting FOC approval.

⑦ Remark: You can enter the Remark field that can be displayed in the transaction statement to be printed out and the Display Sales Orders through the upload format.

• Mass FOC Excel upload is possible even though the fund center is different.

[Excel format for FOC registration②] Select Mass FOC Order Creation Mass and download. (When there are more than two order reasons.)

When there are more than 2 order reasons, you can upload them at once by entering order reasons.

[Execution Screen]Create FOC orders.

① Select the uploaded details. You can select only certain rows and can select all by clicking on the Select All icon.

② When you select the details to create an order and execute [Save], FOC order is created.

③ Error items are marked red and you can check the errors using the [Error Log]. (However, the error log can be checked when uploading data from before order creation).

About the error items, we can check some immediately through a message, and some can be checked using the error log.

[Result Screen] FOC order creation is completed.

FOC order is created and you can check the order number and the status.

Display approval due FOC list to get approval for FOC.You can display approval due list details by entering search conditions such as Sales Organization, Sales Document Type/Order Reason, Created by, Receiver (sales employee number), etc.

※ When displaying the approval due list, enter in [Sales Channel] the channel to which the department registering FOC belongs. In this case, supporting department and not sales department should select 1190 (AP others) in the Sales Channel field to display the approval due list. Not only supporting teams like promotion team but also TM teams of each channel are classified as other organizations (FOC organization) in the customer master, so it is convenient to display by selecting several sales channels including 1190 (AP others).

[Execution Screen] Approval due list display screen

① Registered FOC details are displayed at once. You can check Sold-to party/Ship-to party, Sales Document Type, Created by, budget amount, etc.

② When you double-click the row of registered FOC, the corresponding FOC information is displayed below.

① Select the FOC detail to request an approval.

② Execute [Request Approval] to request approval. When requesting approval, the corresponding detail is linked to APON and the process of requesting approval is carried out.

• But you can request approval at the same time only for details with the same fund center and order reason.

In this screen, the corresponding details are displayed and you can proceed with APON approval request via this screen.

① Display the approval due list and execute [Save].

②When you execute [Save], approval request number is created.

③ When the approval request number is created, execute [Request Approval]. When [Request Approval] is executed, it is linked to APON to get the approval of decision-maker.

[EP(AP-ON)approval request screen]

Proceed with the approval for FOC approval request details interfaced from SAP via AP-ON. You can check the ship-to party, cost center, used budget of the FOC concerned via AP-ON.

You can check the details of the FOC concerned through [Display Details].

Display the progress status of FOC order approval requested on AP-ON. You can display it by entering search conditions such as Organization Info., Requested on, Requested by, etc.

[Search Condition] Approval status

①When you select [Approval Status], you can display FOC approval status by steps.

[Execution Screen]

①You can check the information such as FOC approval request number, approval status, budget applied amount, requested by, etc.

②When you double-click the approval request detail above (①), you can check the FOC document in detail.

※For FOC orders of which approval is not requested, you can request approval through this screen.

※For FOC approval request in progress(Approval status 1-Submitted, 2-Being processed), you cannot change or cancel (reject) the order. But it is possible to cancel (reject) the order after approval is completed.

※When cancelling (rejecting) the FOC order, stock and budget for the corresponding FOC order are restored to the original status.